Confidentiality And Impartiality:
1. OBJECTIVE :
This procedure is prepared to determine the confidentiality and impartiality methods related with Halal Correct Poland Halal Certification activities.
2. SCOPE :
This procedure involves, the services that are carried out and personnel who takes part in those services within Halal Correct PolandHalal Certification.
3. RESPONSIBLE AUTHORITIES
All of the personnel take role in Halal Certification Activities.
4. DEFINITIONS
Halal Correct Poland : Halal Certification Body
HCTS : Halal Certification Technical Specialist
QDMS : Halal Correct PolandQuality Documentation Management System
HCTS : Halal Certification Technical Specialist
QDMS : Halal Correct PolandQuality Documentation Management System
5. IMPLEMENTATION
5.1 MANAGEMENT OF CONFIDENTIALITY
All the documents/records that are related with the activities in Halal Correct Poland Halal Certification are accepted as confidential. And these are mentioned below:
- From the application of conformity assessment till the result of application of the establishment (customer), all documents of analysis reports, test reports, e-mails and other knowledge including soft copy of documents, records.
- Information about the personnel who take part in Halal Certification Audits
- All documents in about the establishment (customer) after halal certification audit.
The personnel who take part in the conformity assessment process including the head of department are responsible to provide the confidentiality. Archive responsible is responsible to provide the confidentiality of the documents in the archive.
All personnel who take part in halal certification activities, the personnel who take part in decision-making, experts, commission members etc. are responsible to provide the confidentiality and impartiality according to the Halal Correct PolandPersonnel Regulations and Commitment of Confidentiality, Independence and Impartiality which they have signed. After signing the Confidentiality, Independence and Impartiality contract, personnel contract, contract, personnel can reach the document of establishment or be appointed in the halal certification process.
Commiment members who will have duties within the Halal Correct Polandcommitees can be appointed after signing Confidentiality Commitment of Committee Members.
If the persons who signs the Commitment/Agreement of Confidentiality, Independence, Impartiality, do not obey the rules, a regal process will be begun against them by the related department.
5.2 MANAGEMENT OF IMPARTIALITY
Halal Correct Poland top management has a “Principles of corporate service and declaration of top management” in order to provide the impartiality of the activities about halal certification services within Halal Correct Poland. In accordance with this declaration, the departments act in the ways mentioned below.
- An organizational structure has been established to ensure that the Halal Certification services provided by Halal Correct Polandare carried out in line with the principles of independence, impartiality and honesty.
- The Halal Correct Poland Board of Directors has given statements and instructions that the service will be provided in line with the principles of impartiality, independence and confidentiality.
- Members of the “Impartiality Committee” have been appointed and authorized so that the relevant parties will be represented equally and in a balanced manner; in order to determine the issues that may affect/ affect the impartiality and confidentaility of the service provided for the halal certificate given by the Halal Correct Poland, to identify conflicts of interest and assessing their risks and to take and implement measures,
- In the event that the impartiality committee cannot access information about all services provided, the decisions taken by the committee are not complied with and are not adequately implemented; after detecting inappropriate situations, the committee was authorized to inform the Halal Correct Poland General Manager and the Halal Accreditation Body.
Halal Correct Poland
- ADDRESS: UL. NOWOGRODZKA 31 / 110, 00-511 WARSZAWA
- Phone: +48 604 823 732
- Email:
- SCOPE: Halal inspection and Halal Certification
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